Page Comparison

Adding an entity within a child organization:

To add a student, teacher, or other object inside of an organizational unit, use the action menu (the “…” button on the right side of the Organization List) and then click the Create New Child option as shown below:

Create New wizard:

Select the type of entity being added:

Creating child organizations (Administrators only)

If you are creating an organization structure that is complex or more than 2 levels deep, it is recommended that you contact RoboKind in advance to ensure that the structure will meet your needs.

• When creating an organization, only the organization name and type are required.

• The available type fields of School, Department, Teacher, and Special Organization are all functionally the same within RoboKind Central, however it is recommended that you select the type description that most accurately represents what will be contained within that organization sub unit.

• In many cases you can leave the Create Administrator Account box unchecked; for example if you are the only admin for your organization you will not need any additional administrators.

Creating Staff:

• First Name, Last Name, Email, and Role are required.

• The options for role include Administrator, Teacher, and Aide. See RoboKind Central Role Permissions for details by staff role.

• Assigning classrooms at this time is optional.

Creating Classroom:

• There is only one required field for creating a classroom - the classroom name.

• If assigning students to a classroom at this time, check the box next to their names, and click the add to classroom button. Be sure to scroll down and click Save Classroom.

• If assigning the classroom to one or more teachers, click the Assigned Teachers tab and repeat the process. Be sure to scroll down and click Save Classroom.

• If a teacher that needs to be assigned is not in the current organization unit, then they will not by default appear in the Available Teachers list. You can expand the list of available teachers by toggling the “All” option.

Creating Student:

• Only First & Last name are required. The Nickname will default to the first name unless otherwise entered.

• Optionally assign a student to a classroom using the Classrooms drop down.

• Note that the gender, ethnicity, and Identity (formerly diagnosis) fields are now required, however there are “N/A” options in the list if the correct value is not immediately available.

• Click create.

Managing existing staff, classrooms, and students

Classroom management

• You can expand the list of classrooms by clicking on the + sign next to Classrooms to expand the list.

• Click the … (3 dots) button to see additional options available at the classroom level.

  • If you deactivate a classroom, it can be viewed and reactivated later by adjusting the filters to show inactive records.

• The view/edit info option will allow administrators and managers to:

  • Rename a classroom (Use with caution, as this could create confusion for other staff members)

  • Add unassigned students to a classroom

  • Remove assigned students from a classroom.

  • Change the list of teachers assigned to that classroom. (We recommend not removing a teacher from a classroom unless that teacher confirms that they are no longer teaching sessions for that classroom.)

  • Be sure to click “save classroom” to save changes, including those made using the Add to Classroom or Remove from Classroom buttons.

  • If a teacher is itinerant and you need to assign them to a classroom that is in a different organizational unit, then toggle the All flag next to the search button in the Available Teachers section.

Staff Management:

If clicking on the … (3 dots) button to manage a staff member, an administrator or manager will have the following options:

• Change first or last name

• Change the teachers role (which may take effect immediately)

• Change the teachers classroom assignments (which may also take effect immediately).

• Change password - which will queue up a password reset to the e-mail address on file. If the user has never before created a password for their account, then they will receive a “welcome” e-mail with a password set link instead of a “password reset” e-mail.

Student Management:

• The …(3 dots) button can be used on a student to view/edit info or to activate/deactivate as appropriate.

• To view inactive students, use the filters option at the top and check the option for inactive students.

• Classroom assignments can be changed using the classrooms field in View/Edit info.

• There are no e-mail addresses or passwords to worry about at the student level. Facilitators select the student at the time of starting each lesson.

Moving Entities:

You can move a student, staff member, or classroom to a different level of the organization by expanding both the source and the destination organizational units, and then dragging and dropping the entity between organizational units. This can be used to move top level entities to a lower level, or entities needing broader access to a higher level in the organization.

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Note that the drag and drop method cannot be used for assigning classrooms to students or classrooms to teachers.

Managing Robots

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If you do not see one or more of your robots listed in the organization structure of your organization, please make note of the robot serial numbers How-to Find a robot's serial number and use the contact us link on the bottom of page http://support.robokind.com .

To view robots, press the + button next to Robots & Avatars to expand the tree. Initially, customers will see only the serial number of each robot.

Administrators are encouraged to assign friendly names (or aliases) to their robots to help them keep track of where those robots are assigned or located. The name of a building, classroom, or assigned educator are examples of aliases that can make for easier future identification of robots.

Expanding the list of robots and updating the alias

Adding or changing an alias:

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Tip: Using a label maker or other labeling process to include your alias on the robot can further enable easier tracking and communication related to robots within an organization.

For configuring robots that should be available across multiple levels of the organization tree, see additional documentation at RoboKind Central Organizational Structure Considerations & Itinerancy Support

Reporting:

• See information on our Student and Classroom quick reporting here: RoboKind Student and Classroom Quick Reports

• To export data for additional analysis, see page Generate Report (Export Data)

IEP Management:

IEP goals allow the RoboKind curriculum to become focused for the needs of the student.

Video summary of changes in RoboKind Central, including student quick report changes and the ability to add and view IEP goals: Releease 2021.044 overview.mp4 Video summary of changes in RoboKind Companion App, including new Up Next & IEP Menu’s, note taking, and more. RoboKind Companion 4 Demo.mp4

Tip The following describes the highlights of the new lesson system features, for full step by step instructions of running a lesson, see How to start a Robots4Autism 4.x lesson. IEP Goals are per student and academic calendar period, they do not automatically roll over from one year to the next. To assign or view IEP goals for a student, access the IEP page. Any IEP goals already on file for that student in that academic period will be automatically displayed: For a full list of the current IEP goals and how these are cross referenced to the RoboKind curriculum, see the following PDF document (which is also available to users at RoboKind Central - Teacher Tools - Curriculum - Social Emotional IEP Goals & Curriculum View file name RoboKind_SocialEmotionalIEPGoals.pdf An updated Generate Reports feature with improved data layout and support for group lessons. With this, administrators and managers can export and analyze lesson usage information. See Generate Report (Export Data) for more information. Using Up Next and IEP Goals A new Up Next section, which provides easy access to repeating a lesson, selecting an extension activity, selecting a recommended lesson, or accessing a student favorite lesson. Image Removed Tip Tip: To see all modules (the same view that was available in earlier releases), click the All Modules tab. A new IEP section in of the Lesson Selection screen, which allows filtering for lessons related to a students assigned IEP goals or one specific goal. Image Removed If no IEP goals have been assigned to that student, optionally visit the RoboKind Central interface at https://central.robokind.com to add goals. Lesson selection & completion screens now show any IEP goals that apply to that student and lesson. By reviewing these goals, teachers can better focus their attention on the students performance on those goals. Image Removed Be sure to enter any notes that are related to the students IEP progress. These will be visible from the pre & post lesson screens, and in future reporting options. Note that when using an iPad, you may also be able to use the microphone button to transcribe any notes. Image Removed See How to start a Robots4Autism 4.x lesson for instructions on using IEP goals that have already been added to a students profile.

Additional information:

• https://robokind.atlassian.net/wiki/pages/resumedraft.action?draftId=1186595243

• How to start a Robots4Autism 4.x lesson

• RoboKind Central Organizational Structure Considerations & Itinerancy Support