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Adding an entity within a child organization:

To add a student, teacher, or other object inside of an organizational unit, use the action menu (the “…” button on the right side of the Organization List) and then click the Create New Child option as shown below:

Create New wizard:

Select the type of entity being added:

Creating child organizations:

If you are creating an organization structure that is complex or more than 2 levels deep, it is recommended that you contact RoboKind in advance to ensure that the structure will meet your needs.

• When creating an organization, only the organization name and type are required.

• The available type fields of School, Department, Teacher, and Special Organization are all functionally the same within RoboKind Central 3.0, however it is recommended that you select the type description that most accurately represents what will be contained within that organization sub unit.

• In many cases you can leave the Create Administrator Account box unchecked; for example if you are the only admin for your organization you will not need any additional administrators.

Creating Staff:

• First Name, Last Name, Email, and Role are required.

• The options for role include Administrator, Teacher, and Aide. See RoboKind Central Role Permissions for details by staff role.

• Assigning classrooms at this time is optional.

Creating Classroom:

• There is only one required field for creating a classroom - the classroom name.

• If assigning students to a classroom at this time, check the box next to their names, and click the add to classroom button. Be sure to scroll down and click Save Classroom.

• If assigning the classroom to one or more teachers, click the Assigned Teachers tab and repeat the process. Be sure to scroll down and click Save Classroom.

• If a teacher that needs to be assigned is not in the current organization unit, then they will not by default appear in the Available Teachers list. You can expand the list of available teachers by toggling the “All” option.

Creating Student:

• Only First & Last name are required. The Nickname will default to the first name unless otherwise entered.

• Optionally assign a student to a classroom using the Classrooms drop down.

• Click create.

Managing existing staff, classrooms, and students

Classroom management

• You can expand the list of classrooms by clicking on the + sign next to Classrooms to expand the list.

• Click the … (3 dots) button to see additional options available at the classroom level.

  • If you deactivate a classroom, it can be viewed and reactivated later by adjusting the filters to show inactive records.

• The view/edit info option will allow you to:

  • Rename a classroom (Use with caution, as this could create confusion for other staff members)

  • Add unassigned students to a classroom

  • Remove assigned students from a classroom.

  • Change the list of teachers assigned to that classroom. (We recommend not removing a teacher from a classroom unless that teacher confirms that they are no longer teaching sessions for that classroom.)

  • Be sure to click “save classroom” to save changes, including those made using the Add to Classroom or Remove from Classroom buttons.

  • If a teacher is itinerant and you need to assign them to a classroom that is in a different organizational unit, then toggle the All flag next to the search button in the Available Teachers section.

Staff Management:

If clicking on the … (3 dots) button to manage a staff member, an administrator will have the following options:

• Change first or last name

• Change the teachers role (which may take effect immediately)

• Change the teachers classroom assignments (which may also take effect immediately).

• Change password - which will queue up a password reset to the e-mail address on file. If the user has never before created a password for their account, then they will receive a “welcome” e-mail with a password set link instead of a “password reset” e-mail.

Student Management:

• The …(3 dots) button can be used on a student to view/edit info or to activate/deactivate as appropriate.

• To view inactive students, use the filters option at the top and check the option for inactive students.

• Classroom assignments can be changed using the classrooms field in View/Edit info.

• There are no e-mail addresses or passwords to worry about at the student level. Facilitators select the student at the time of starting each lesson.

Student Quick Report

A new Student Quick Report is now available using the report button in the actions column of the student list.

Click the Student Quick Report button in the actions column of the student for which you would like to display a summary of the students activity.

• The Module usage chart shows the number of lessons that a student has taken.

• The Lesson Runs Per Week chart on the right can help to quickly gauge a students activity level in the program over the past 15 weeks.

• Hover with the mouse over individual data bars or points in the line chart to see additional details:

• Click on either the Module Usage or the Lesson Runs Per Week chart in order to drill down and expand the students mastery level summary across all modules. Hovering on individual lessons will display additional details about the students attempts on a given lesson.

  

Additional Reporting Options

• To be able to efficiently see student progress across all students in a classroom, see documentation at RoboKind Student and Classroom Quick ReportReports

• To export data for additional analysis, see page Export Data

Moving Entities:

You can move a student, staff member, or classroom to a different level of the organization by expanding both the source and the destination organizational units, and then dragging and dropping the entity between organizational units. This can be used to move top level entities to a lower level, or entities needing broader access to a higher level in the organization.

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Note that the drag and drop method cannot be used for assigning classrooms to students or classrooms to teachers.

Managing Robots

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The ability to see and manage robots registered to a customer through our website is presently limited to users with a role of organizational administrator.

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For customers who have moved over to our RK Central 3.0 platform prior to09 Sep 2020, any robots will not yet appear on this web portal. See the following comment which can be used if you wish to accelerate the process of getting your records updated.

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Note that RoboKind is in the process of reconciling its robot inventories to account for past shipments and returns. If your robot inventory is not accurate to the robots that you have on hand, please visit our support page at www.robokind.com/support and enter a ticket to request that we update our records to match your list of robot serial numbers (which is available on the foot of each robot).

To view robots, press the + button next to Robots & Avatars to expand the tree. Initially, customers will see only the serial number of each robot.

Administrators are encouraged to assign friendly names (or aliases) to their robots to help them keep track of where those robots are assigned or located. The name of a building, classroom, or assigned educator are examples of aliases that can make for easier future identification of robots.

Expanding the list of robots and updating the alias

Adding or changing an alias:

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Tip: Using a label maker or other labeling process to include your alias on the robot can further enable easier tracking and communication related to robots within an organization.

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In upcoming system enhancements, RoboKind will further utilize the robot alias to allow for easier robot selection when starting a lesson. This feature will only be available to customers who have assigned convenient aliases to their robots.

Additional Information:

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